Gateway Church Swindon is a diverse church in the UK, gathering people of all ages and phases of life from many backgrounds. We long to be a multiplying community of followers of Jesus who give themselves to loving God, the Church, their neighbours, and the nations.

Gateway Church Swindon (also known and trading as Gateway Furniture) is partnered with Regions Beyond, itself a part of the Newfrontiers family of churches, and is a member of the Evangelical Alliance. We are a charity registered in England and Wales (number 1123831). Our company number is 06541956 and our registered office is Gateway Church Swindon, The Trinity Centre, Stonehill Green, Swindon, SN5 7AR.

Gateway Church Swindon values everyone who engages with us by whatever means, and we do all we can to protect your privacy and to make sure the personal data you provide us is kept safe.

This notice explains how we collect data, how we use and store information and what it means for you. For the purposes of this notice, ‘us’, ‘we’, ‘our’ and ‘GCS’ refer to Gateway Church Swindon and Gateway Furniture.

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession.

We collect personal information each time you engage with us. For example, when you give to us, sign up for a Missional Community or group, volunteer to serve, fill out a form on our website, or otherwise provide your personal details, we collect the information you provide.

We collect information from third parties, such as ‘fundraising’ or giving sites, such as ChurchSuite or Stewardship, where you have agreed to give financially to GCS. You may wish to check their privacy policy to find out more information on how they will process your data.

We may collect personal information, such as your name, telephone number, address, and email address. We may also collect other information, such as gender, date of birth, ethnicity, language, nationality, and country of birth.

Where you provide the information, we may collect sensitive personal data, including, but not limited to, your religious beliefs or your physical and mental health.

We will use the personal data to respond to you regarding the reason you contacted us. We may use the personal data we collect to:

• Administer records and provide pastoral care;
• Monitor and assess the quality of our services;
• Provide a personalised service, such as customised website content or personalised emails;
• To fulfil our purposes as a church/charity and promote the interests of the church/charity;
• Facilitate volunteering in the church;
• Ask for financial and non-financial support, such as volunteering or praying;
• Process donations you give us, or to support your giving to us;
• Maintain our own accounts and records (including the processing of gift aid applications);
• Manage our employees and volunteers;
• Keep you up to date on news, stories, events, activities, and services at GCS.
• Comply with the law regarding data sharing.

Legitimate interest – Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:

• the processing relates only to members, former members or those who have regular contact with the body in connection to its purposes; and
• there is no disclosure to a third party outside the body without consent.

Legal obligation – Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.

When it is required, we may also ask you for your consent to process your data.

GCS complies with its obligations under UK data protection legislation by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access, and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

We will keep your personal information only for as long as it is necessary to carry out each activity.

We have a data retention policy to implement this. We take account of legal obligations and accounting and tax considerations as well as considering what would be reasonable for the activity concerned.

For example, we will retain details of donations for 7 years to meet tax and accounting requirements, but we will only keep basic records from when you joined the church while you are still in regular contact with us.

If you have any questions about our Data Retention Policy please contact us in writing at:

Operations Manager

Gateway Church Swindon

The Trinity Centre

Stonehill Green

Westlea

Swindon

SN5 7AR

Or you can get in touch with us online, or email info@gcswindon.org.uk

We ensure that we have in place appropriate controls to protect any personal data you provide.

We ensure that access to personal data is restricted only to those staff members or volunteers whose job roles require such access and that suitable data protection training is provided for these staff members and volunteers.

We may need to pass on your data if required by law or a regulatory body. For example, a gift aid audit by HMRC, or if asked for details by a law enforcement agency.

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church where we have a legitimate interest to do so. For example, if you sign up to volunteer in a team, we may pass your name and contact details on to the team leader so they can be in contact with you about volunteering.

Occasionally, we may employ agents or subprocessors to carry out tasks on our behalf, such as processing donations or providing services to facilitate our website and other web-based software. Sometimes this means data is stored outside of the UK or European Union. Wherever the data is stored, these agents or subprocessors are bound by contract to protect your data and we remain responsible for their actions.

We will only share your data with other third parties outside the church with your consent.

Unless subject to an exemption under data protection legislation, you have the following rights with respect to your personal data:

• The right to request a copy of your personal data which we hold about you;
• The right to request that we correct any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for us to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right to request that we provide you with your personal data and, where possible, to transmit that data directly to another data controller, where applicable (known as the right to data portability);
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data, where applicable;
• The right to lodge a complaint with the Information Commissioners Office.

We do appreciate it if you keep your details up to date. You can do so by contacting us (below).

We may use Post Office address search, postcode lists or other available sources to confirm data that you provide us with, where, for example, we are unsure of what you have completed on a form.

We will not use these sources to create data that you have chosen not to provide, for example, if you have left a telephone number blank; nor will we necessarily automatically update changes of address, we will normally only update your address when you tell us it’s changed.

We may also contact you on a periodic basis to check that the information we are holding is accurate and up to date.

To exercise all relevant rights, to update your information, or if you want further information on how your data is used, how we maintain the security of your data, and your rights, please contact GCS’s Operations Manager by emailing info@gcswindon.org.uk

You can also write to:

Operations Manager

Gateway Church Swindon

The Trinity Centre

Stonehill Green

Westlea

Swindon

SN5 7AR

Finally, you can get in touch with us online.

If you have a concern about the way we are collecting or using your personal data, you should raise this with us in the first instance, or directly to the Information Commissioner’s Office at https://ico.org.uk/concerns/

You can also contact the Information Commissioner’s Office on 0303 123 1113, via email at https://ico.org.uk/global/contact-us/email/, or by writing to:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

By using or accessing the Gateway Church Swindon website, you are consenting to our use of cookies as outlined below.

Cookies are text-only pieces of information that a website transfers to your hard drive or other website-browsing equipment for record-keeping purposes. Cookies allow our website to remember important information that will make your use of the site more convenient. A cookie will typically contain the name of the domain from which the cookie has come, the 'lifetime' of the cookie, and a randomly generated unique number or other value.

Session cookies are temporary cookies that remain in the cookie file of your browser until you leave the website.

Persistent cookies remain in the cookie file of your browser for much longer (though how long will depend on the lifetime of the specific cookie). When we use session cookies to track the total number of visitors to our website, this is done on an anonymous aggregate basis (as cookies do not in themselves carry any personal data).

As most online services, our website uses first-party and third-party cookies for a variety of purposes in order to improve your online experience. First-party cookies are mostly necessary for the website to function the right way, and they do not collect any of your personally identifiable data.

The third-party cookies used on our website are mainly for understanding how the website performs, how you interact with our website, keeping our services secure, and all in all providing you with a better and improved user experience and helping to speed up your future interactions with our website.

We use cookies on the website to enable the conversion of Bible references into links with hover-preview, to determine if users have seen the Launcher banner, to determine if users are signed into the Launcher, to save any progress users make in a flow in the Launcher, to embed YouTube videos into the website, and for analysing user activity through Google Analytics.

Google Analytics collects information about your computer and about your visits to and use of this website (these are information about your browser, your IP address, your general location as determined from your IP address and provided by your browser, the site from which you come, and the links followed when leaving our site). This information is also collected through cookies.

The information is used for statistical purposes and analysis in order to administer the website or improve our services. All of our activity falls within the bounds of the Google Analytics Terms of Service.

Want to opt out of Google Analytics tracking? You can opt out of Google's advertising tracking cookie or use a browser plugin to opt out of all Google Analytics tracking software.

Different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies. Listed below are the links to the support documents on how to manage and delete cookies from the major web browsers.

Chrome: https://support.google.com/accounts/answer/32050

Safari: https://support.apple.com/en-in/guide/safari/sfri11471/mac

Firefox: https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox?redirectslug=delete-cookies-remove-info-websites-stored&redirectlocale=en-US

Microsoft Edge: https://support.microsoft.com/en-us/microsoft-edge/delete-cookies-in-microsoft-edge-63947406-40ac-c3b8-57b9-2a946a29ae09

If you are using any other web browser, please visit your browser’s official support documents.

This notice was last updated in March 2022. We may amend this notice from time to time to take account of changes to our processes or changes to data protection or other legislation. If we make any significant changes to this notice, we will show this clearly on our website, in our publications, or by contacting you directly. Where and whenever necessary, we will seek your prior consent to new processing.

We welcome feedback or questions on this notice or on any of our actions by:

Calling us: 01793 526130

Emailing us: info@gcswindon.org.uk

Writing to us:

Operations Manager

Gateway Church Swindon

The Trinity Centre

Stonehill Green

Westlea

Swindon

SN5 7AR